Privacy Policy

Information We Collect

We collect information you provide directly to us, such as when you create an account, request a demo, contact us, or otherwise communicate with us. This includes: name, email address, company name, job title, phone number, and any other information you choose to provide.

We automatically collect certain information when you use our services, including log data (IP address, browser type, pages visited, time spent), device information, and usage data about how you interact with the Varman platform.

We may collect information from third-party sources such as business partners, data providers, and publicly available sources to supplement the information we hold about you.

How We Use Your Information

To provide, maintain, and improve our services, including processing transactions, sending service-related communications, and providing customer support.

To send marketing and promotional communications — you may opt out at any time by following the unsubscribe instructions in those communications or by contacting us directly.

To monitor and analyze usage patterns, conduct research, and improve the security and performance of our platform.

To comply with legal obligations, enforce our terms, and protect the rights, property, and safety of Varman, our customers, and the public.

Data Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

We may share your information with trusted service providers who assist us in operating our business (such as cloud hosting, analytics, and payment processing), subject to strict confidentiality obligations.

We may disclose your information if required by law, legal process, or government request, or to protect the rights and safety of Varman or others.

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.

Data Security

We implement industry-standard security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes encryption in transit and at rest, access controls, and regular security assessments.

While we take reasonable precautions, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.

In the event of a data breach that affects your rights and freedoms, we will notify you and relevant authorities as required by applicable law.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

When you terminate your account or request deletion, we will delete or anonymize your personal data within 90 days, except where retention is required for legal, compliance, or legitimate business purposes.

Your Rights

Depending on your location, you may have the right to: access the personal information we hold about you; correct inaccurate or incomplete data; request deletion of your data; restrict or object to certain processing; data portability; and withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us at privacy@varman.ai. We will respond to all requests within 30 days.

If you are located in the European Economic Area, you have the right to lodge a complaint with your local data protection authority.

Cookies and Tracking

We use cookies and similar tracking technologies to collect and use information about you and your interaction with our services. Cookies help us remember your preferences, understand how you use our platform, and improve your experience.

You can control cookie settings through your browser. Disabling certain cookies may affect the functionality of our services.

We do not respond to Do Not Track signals at this time, but we provide opt-out mechanisms for marketing analytics through our cookie consent banner.

International Transfers

Varman operates globally. Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers, including Standard Contractual Clauses approved by the European Commission where applicable.

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal information from a child, we will take steps to delete it promptly.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the new policy on this page and updating the effective date. For significant changes, we may also send you an email notification.

Your continued use of our services after any changes constitutes your acceptance of the updated Privacy Policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Privacy Team at:

Email: privacy@varman.ai Varman, Inc. Attn: Privacy Team